Primary Benefits of Using a Cloud-Based Electronic Data Capture (EDC) System in Clinical Trials

EDC systems are at the center of most clinical trial research initiatives that include gathering medical and study information on human patients in real-time as the clinical trial continues. This article will discuss what an EDC system is, the most typical elements of an EDC system, the advantages of employing an EDC system in clinical trials, and the distinction between EDC and ECRF. Moreover, we will go through some of the most often utilized EDC systems in clinical trials.

Understanding EDC Clinical Trials

EDC, or electronic data capture, is a computerized record of clinical trials’ events, results, and subject-reported information. Although no singular format is used across institutions when developing and deploying electronic data capture systems, they often consist of an electronic case report form (eCRF) and a database in which trial managers keep and save data from these forms.

EDC clinical trials, for example, can gather demographic information on participants, as well as their medical histories (both past and current), and whether or not they follow study criteria such as medication regimes.

Electronic data collection solutions provide data quality and consistency, allowing them to be utilized in any place where clinical trials are performed without jeopardizing trial integrity. Nevertheless, certain EDCs are more difficult to use than other forms, such as paper-based surveys or in-person interviews.

Before implementing an EDC software for your clinical trial, thoroughly assess the benefits of electronic data gathering. Because EDCs are digital, their material may be viewed at any time and from any location with internet connectivity.

As a result, they are perfect for foreign and distant trials, as well as those held outside of a CRO’s typical working hours or on weekends. They’re also easier to track than paper-based questionnaires, and they can boost compliance by giving participants and site personnel with more up-to-date information regarding research needs and status.

How do you Use EDC Systems for Clinical Trials?

In clinical trials, electronic data capture, or EDC, tools are used to assist researchers in entering and managing data from study participants. This can be done in a variety of ways, either on paper or electronically using tablets or laptops. Every research requires some type of data entry method, but each approach has advantages and disadvantages.

EDC data may be collected in a variety of ways, including surveys done on-site by a researcher or an online survey completed at home by a patient. When most people think about EDC, they think of surveys, but there are other choices, such as real-time data entry (RTDE) and real-time eligibility (RTE).

These two methods enable research teams to conduct examinations and tests while simultaneously entering or updating results in the EDC. This enables researchers to follow data without having to wait for each participant to physically report their results.

Edc in clinical research also serve as a central data repository, storing information from different investigations. This enables researchers to share data from several trials, which aids in understanding how specific treatments may function and whether there are any related negative effects.

An EDC system, when integrated with additional technologies such as barcode scanners, may store and monitor far more complicated data than merely patient-level facts. There are no restrictions on the sort of information an EDC system may hold, and many are intended to handle any type of clinical trial data you may want.

There are several technologies available to assist research teams in managing an EDC system. Logging in to a central database via computer, tablet, or smartphone is one example, as are dedicated apps that maintain track of your data and perform functions such as data entry and verification.


It’s critical to select a decent logging tool since it makes day-to-day work much easier, especially if you’re new to utilizing an EDC system. The better ones feature preset scripts for common clinical trial activities like surveys and eligibility checks, so you don’t have to compose them yourself.

What are the Benefits of Using an EDC for Clinical Trials?

In clinical trials, electronic data capture (EDC) includes various advantages, including: 

1. Increased Data Quality: EDC systems’ built-in validation checks detect mistakes and omissions in data entering. As a result, it contributes to the accuracy and completeness of the data.

2. Faster data Collection: EDC systems provide real-time data input, reducing the work and time required for data entry and monitoring.

3. Enhanced Data Security: EDC procedures feature better security mechanisms that can really protect data confidentiality and integrity, including encryption and user access limits.

4. Data Management Simplified: Simple data administration and monitoring, such as real-time data assessment and query management, are possible with EDC systems.

5. Cost Savings: EDC solutions may save time and money by removing the need for paper-based data collection and human data input.

Overall, EDC has the potential to increase the efficacy, accuracy, and reliability of data collection in clinical trials, resulting in better decision-making and more successful practices.


As we can see, using an edc in clinical trials effectively may dramatically cut costs, expedite procedures, and enhance outcomes. As technology advances, new options for data collecting and analysis will emerge, making it simpler to follow participant information throughout the study process. 

Furthermore, the usage of EDC may aid in ensuring that data is accurate, safe, and maintained in a centralized repository. Investing in EDC for clinical trials is a critical step that may enhance research outcomes, patient satisfaction, and, ultimately, the success of any medicine or treatment.

Better features lead to an enhanced user experience and better UX leads to enhanced productivity and efficiency. This in turn results in better data and thus a better study. But at Octalsoft, our spirit of consistent innovation doesn’t stop with our EDC. As a core component of our eClinical suite Octalsoft’s EDC is simply the starting point for revolutionizing clinical trial data management. 


Interested in knowing how you can streamline capture, analyze, and report clinical trial data with the utmost precision? To find out, Book a Demo with us NOW!

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