All users are familiar with emails. It is now an essential component of our day-to-day work lives. Outlook is used by most people for communication. However, what transpires if an abundance of identical emails overwhelms your Outlook inbox? It can cause confusion and lost opportunities, in addition to being bothersome. Do not be alarmed; we have you covered! We’ll talk about how to remove duplicate emails from Outlook in this blog. Moreover, you can use the PST File Duplicate Remover Software to restore your Outlook inbox to its organized, productive state.
Even though duplicate emails in Outlook appear innocent, they can seriously disrupt your email experience. Simply put, consider them the obnoxious twins of the same email that not only take up space in your inbox but also give you a lot of trouble. We’ll look at the reasons behind duplicate emails and what you can do about them in the next section.
What Could be Causing Outlook to Show Duplicate Emails?
Outlook duplicate emails are a vexing problem that can arise for a number of reasons. In order to properly prevent or solve the issue, it is imperative to understand these factors. These are a few typical reasons why Outlook produces duplicate emails:
- Mistakes in Synchronization:
Duplicates can result from synchronization problems with Outlook and your email server. When utilizing Outlook with Exchange, Office 365, or other email services, it frequently happens. You can receive duplicate emails in your inbox as a result of server problems or synchronization disputes. Additionally, it’s critical to delete duplicate emails from Outlook.
- Rule Settings:
When Outlook’s email rules are set incorrectly, duplicates can be unintentionally created. For instance, if you have email forwarding settings, it can cause numerous forwarding actions, resulting in duplicate copies.
- Problems with Account Configuration:
Outlook duplicates can result from incorrect or misconfigured email account settings. For example, receiving identical emails repeatedly can be caused by configuring the same account more than once.
- Data Import:
Duplicate emails can occasionally result when importing previous emails from Outlook 2021, 2019, and 2016. Duplicates might not be correctly identified and removed by the import process. Users must delete duplicate emails from Outlook.
- Mobile Device Syncing:
Duplication problems can arise when you sync your Outlook account with several mobile devices. It’s possible that changes made on one device won’t immediately appear on the others, leading to redundant emails.
- Send/Receive Errors:
Outlook can resend the same emails if it runs into a send/receive error, leading to duplicates. It can occur as a result of server problems, mailbox corruption, or network outages.
These are a few typical causes of duplicate emails. We’ll now discover how to get rid of duplicate emails in Outlook.
How Can I Effectively Remove Duplicate Emails from Outlook?
Although handling duplicate emails in Outlook might be somewhat difficult, there’s hope! To help you get rid of those annoying duplicates and improve your email experience, we have some simple solutions.
Method 1: Use the Import/Export Wizard to remove or delete duplicate email messages.
- Launch Outlook, select File > “Open & Export” > “Import/Export Wizard.”
- Select “Outlook Data File (.pst)” after selecting “Import from another program or file.”
- Locate the PST file, choose “Do not import duplicates,” pick the export folder, and check the box next to “Include subfolders.”
- Select “Finish” after selecting “Import items into the same folder.”
Method 2: Adjust the Frequency of Inbox Updates
- Launch Outlook, then select the “Send/Receive” tab.
- Choose “Define Send/Receive Groups” and “Send/Receive Groups.”
- Select a group or form a brand-new one.
- Select “Edit” to configure the send/receive interval automatically.
- Press “OK.”
Method 3: Establish Guidelines Accurately
Check that the settings for your Outlook rules are right. Confusion in email folders might result from improper policies. To quickly eliminate duplicate emails, make sure the rules are configured correctly.
Method 4: Examine Account Preferences in the Outlook Program
- Launch Outlook and select File, Info, then Account Settings.
- Select the tab labeled “Email.” Next, locate the account that requires configuration.
- Pick and delete any instances of the same account that you see.
- Press “Close” to finish.
Method 5: Trash the Inbox Select a mailbox folder in Outlook, select “Home,” and then click “Cleanup.”
- Configure settings for clearing out conversations, subfolders, or folders.
- To permanently remove emails, right-click on the “Deleted Items” folder and select “Empty Folder.”
Method 6: Disable your antivirus software
Turn off your email protection if you believe duplicates are being caused by server connection problems or antivirus settings.
Method 7: Utilize Expert Software Outlook Duplicate Removal
The Softaken PST File Duplicate Remove Software is an additional option. It is therefore the best and most complete program that Remove Multiple Duplicate Outlook PST Emails. Additionally, it covers every mailbox item—contacts, calendars, tasks, journals, and a ton more—in order to eliminate duplicate data. Furthermore, this program is capable of adding one or more Outlook PST files and easily removing duplicate emails.
It’s Time to Review this Wizard’s Instructions Now.
- Install the PST File Duplicate Remover after downloading it.
- Next, choose the PST file containing duplicate emails.
- In a preview panel, users can also view a preview of the emails here.
- Next, select the folder containing duplicate entries and establish the elimination criteria.
- Once the save place has been specified, the program will eliminate the duplicate emails.
Final Words:
Productivity and efficient communication depend on having a clear inbox. You can easily remove duplicate emails from Outlook by following the instructions provided in this blog, which will keep your email experience structured and productive. You’ll quickly become used to a more efficient email experience if you use trustworthy third-party software and take security measures to protect your important communications.