A lot of people use Microsoft Outlook to manage emails, calendars, contacts, projects, and other data. Your system stores your messages and other items in an Outlook data file known as a Personal Folders file (.pst). Duplicate emails will therefore frequently build over time in the PST files. Sometimes it’s necessary to get rid of duplicate emails in order to free up storage space and prevent confusion. As a result, we have multiple techniques at our disposal to eliminate duplicate emails from PST files. We’ll examine a number of methods in this piece to assist you in effectively removing duplicate emails from PST files.
Recognize and Eliminate Duplicate Emails Manually from PST files.
If you simply need to process a small number of files, below are the many manual methods for eliminating duplicate emails from PST files. Take the actions listed below:
- Open Outlook and go to the folder containing identical emails.
- Emails can be sorted by date, sender ID, or subject to find duplicates.
- Carefully review each email, then remove any duplicates one at a time.
- Empty the “Deleted Items” folder in order to permanently eliminate the duplicates from your PST file.
Using the “Clean Up” feature in Outlook
Microsoft Outlook has a “Clean Up” option that lets it automatically get rid of junk mail, including duplicate emails.
- Go to the duplicate emails folder in Microsoft Outlook.
- After selecting “Home,” choose Clean Up from the ribbon.
- To get rid of duplicate emails from the selected folder, select the “Clean Up Folder” option.
- You can choose to remove duplicate emails from email threads by selecting “Clean Up Conversation.”
How to Export and Import PST Files to Get Rid of Duplicate Emails
Using this method, you can use your mailbox data to export to a new PST file, which will help you automatically remove duplicates.
- In Microsoft Outlook, the “File” button is located in the upper-left corner.
- Select “Import/Export,” followed by “Open & Export,” to initiate the Import and Export Wizard.
- Picking “Export to a file” and proceeding by pressing “Next.
- After choosing “Outlook Data File (.pst),” click “Next.”
- After deciding on a place for the new PST file, pick the folder that has the duplicate emails in it.
- Make sure that the “Do not export duplicates” option is selected.
- To initiate the export process, select “Finish.” This will create a new PST file that is free of duplicate emails.
- After Outlook has finished exporting, shut it down and reopen it.
- Utilize the same Import and Export Wizard to import the recently created PST file.
Note: To use any of the methods mentioned above, Microsoft Outlook must be installed. We need a simple and efficient way to deal with orphan PST files. For a quick way to extract duplicate emails from PST, try the below procedure.
The Best Program for Eliminating Duplicates from PST Files
Without using Outlook, you can Delete/Clear Similar Outlook PST Contacts & Calendar with the GainTools Outlook Duplicate Remover comprehensive feature set. This one piece of software can be used to remove several identical batches of emails from *.pst files. It provides tailored duplicate removal based on customer requirements. Obtain the preferred version and adhere to the instructions listed below:
All of the Steps Needed to Use the Software to Remove Duplicates from a PST file
Download the software using the links above, then follow the instructions listed below:
- Launch the program to eliminate duplicate entries from PST files.
- The software panel can be used to upload PST files by utilizing the two separate “Add” buttons. Next, press the “Export” button.
- Select a location for the results’ storage by using the “Browse” button on the subsequent tab. Set up every field that needs to be set up the way the figure shows. Click the “Next” button to continue.
- To eliminate duplicate emails from PST files based on particular dates, define a range of dates.
- Lastly, click the “Export” button to begin the procedure.
Conclusion
Eliminate duplicate emails from PST files to maintain a clean and organized Outlook inbox. It doesn’t matter if you use specialist third-party software, the “Clean Up” feature in your email client, or manual removal of duplicate emails. The recommended application, however, provided far more sophisticated deduplication choices. Regularly removing duplicates from PST files will help you avoid future issues caused by having duplicate messages in your inbox, in addition to freeing up storage space.