How to Remove Duplicate Folders in Outlook?

Manually eliminate and delete duplicate emails from Microsoft Outlook PST. Learn both automated and manual methods for quickly removing duplicate items from an Outlook PST.

Several Windows and Mac users utilize Outlook, one of these desktop-based email programs. To store and manage a large number of emails, contacts, tasks, etc., Outlook offers several folders. Duplicate PST files, however, can occasionally cause a variety of problems for users, including system crashes, performance lags, and even corruption. Working with duplicate emails will become quite annoying and will also impact Outlook’s performance. So, how can we get around these limitations? Thus, we will talk about how these identical emails are created in this piece as well as how to remove duplicate folders in Outlook.

Reasons for Removing Duplicate Items in Outlook PST File

Duplicate email copies in Microsoft Outlook can happen for a variety of reasons. The following are some of the reasons why we must eliminate duplicate emails from the Outlook PST file. Let’s explore them now:

• Due to repeated email copies, a number of businesses routinely send out the identical blogs, newsletters, and other communications in an effort to attract users.
• Due to duplication, the synchronization process frequently needs to be repeated when it is carried out via a phone or laptop.
• The ability to leave a message is frequently enabled, which leaves unwanted duplicate emails in the mailbox.
• When emails are sent or received, a duplicate copy is produced by a corrupted or damaged message on the server.

Manual Methods to Delete Duplicate Folders in Outlook

To get rid of duplicate emails in Outlook, we provide a number of alternatives. To troubleshoot, you simply need to investigate every conceivable approach. Later on, it will come in useful.

1. Open Outlook and check under Account Settings.
2. Using the Import/Export Wizard, delete identical email messages from Outlook.
3. Set the rules correctly.
4. Set the frequency of inbox updates.
5. Clear your inbox.
6. Disable the antivirus program.

An effective way to remove duplicate emails from Outlook

#1. Check Account Settings in the Outlook Program

1. Open MS Outlook by going to File > Info > Account Settings first.
2. Next, select the Email tab and seek up the appropriate account’s name to configure it with Outlook.
3. You must choose and delete any instances where the same account appears more than once.
4. Lastly, press the Close button.

#2. Using the Import/Export Wizard

1. Start by launching Microsoft Outlook and selecting the File tab, then Open & Export, then Import/Export wizard.
2. Next, choose the option to import data from another software or file.
3. Next, select Outlook Data File (.pst) > Next from the menu.
4. Go through the PST file further and select the option to “Do not import duplicates.”
5. Finally, select the appropriate export folder and select the Include subfolders option.
6. Choosing Import things into the same folder > Finish button should be clicked.

#3. Correctly Set the Rules

Check to see that the Outlook rules are configured properly. if rules are not correctly configured. Confusion between various email folders will result from it. Clearly establish the regulations.

#4. Set the Frequency of the Inbox Updates

1. Start the Microsoft Outlook software locally first.
2. Next, select Send/Receive Groups > Define Send/Receive Groups from the Send/Receive menu.
3. Click the group you wish to change in the newly opened dialog box.
4. If you would want to establish new groups, click the New button.
5. Next, select the option to Schedule an automated send/receive every ___ minutes by clicking the Edit button.
6. Lastly, select the preferred time period and click the OK button.

#5. Clear Your Inbox

Add-ins and tools for Outlook are numerous. This makes it simple for you to clean up or get rid of duplicate emails. To clear up your mailbox, follow to the steps listed below:

1. Launch the Outlook software.
2. Select a folder from your mailbox.
3. Select Cleaning > Home. Set up the following choices now:
4. Duplicate emails in the Conversation will be removed and moved by Clean up Conversation.
5. Duplicate emails will be removed from any target folder using the Clean Up Folder.
6. The redundant subfolders and folders will be cleaned up by Clean Up Folders and Subfolders.
7. To completely remove the emails, right-click on the Deleted Items folder while holding down the Empty Folder button.

#6. Switch Off Your Antivirus Program

The antivirus program’s settings and the server connection closure could be the cause of duplicate files in your email. Duplicate emails will be generated if the server connection is not properly ended and emails are not marked as received. You only need to disable email protection and go through the manual antivirus program in order to remove duplicate emails from Outlook.

All of the manual techniques for removing duplicate emails from Outlook have been covered. However, these techniques aren’t secure or safe, particularly for inexperienced users. Therefore, we have an additional method that will enable you to permanently delete the identical emails from Microsoft Outlook.

Pro Solution to Efficient Remove Duplicate Folders in Outlook

CubexSoft PST Duplicate Remover is the most feature-rich and versatile third-party solution available. It quickly and safely removes duplicate emails from multiple and single PST files in Outlook. Users will find it useful to swiftly erase any comparable mailbox data from Outlook. Additionally, it provides the ability to search through duplicate Outlook PST files.

Conclusion

This blog post focuses on the removal of duplicate emails in Outlook. We’ve covered a number of potential methods for deleting identical folders from Microsoft Outlook. You are welcome to look them up. For this kind of problem, experts always advise using automated tools.