How to Export Outlook Email Folder to PDF?

This post will show you how to export Outlook email folder to PDF with attachments, calendars, and contacts—all while saving a ton of time. All versions of MacOS and Windows can be used with the techniques described in this article. Let’s now discuss how to quickly save an Outlook email into a PDF file with attachments.

The most widely used email software for both personal and business use is Microsoft Outlook. Outlook is the email program that every organization employs to enjoy a fantastic mailing experience. Users frequently need to print Outlook emails to PDF in order to streamline their Outlook and provide easy access from any location, for a variety of reasons.

We are aware that exporting Outlook email as a PDF can be laborious and time-consuming, particularly if you have a large amount of Outlook email data. We have discovered some of the greatest contemporary methods to address this issue, enabling you to quickly convert Outlook emails to PDFs including attachments and all other data. Now let’s get going.

Why Users Need to Convert Outlook Emails to PDF?

• To make data portable and accessible from any device or program, convert Outlook email to PDF.
• While PDF is a widely compatible file format that can be opened and viewed with ease, Outlook creates PST files, which are solely supported by Outlook.
• Because PDFs cannot be changed and are therefore comply with laws and regulations, emails stored in them are safer.
• Without the need of an email program, sharing PDF files is simple on any platform or device.
• Outlook emails are also saved as PDFs by users for use in court and during investigations.

Manually Save Outcook Emails as Adobe PDF Format

Here we are going to describe the four best manual methods to print and save Outlook emails as PDF format. To complete this work, we have used Gmail, Print, and other ways. Each of the techniques is described in full below, one by one:

Method 1. Print Microsoft Outlook Email to PDF

1. Access the Outlook account.
2. Choose the email that has to be converted.
3. Select the File tab and select Print.
4. Select Microsoft Print to PDF.
5. Finally, press the “Print” icon.
6. Next, select a method for turning an Outlook email into a PDF.

Method 2. Save Outlook Emails as PDF

1. Launch the Outlook program.
2. Go to the necessary email message.
3. Navigate to File >> Save As.
4. Select HTML under Save as Type after choosing a path.
5. Open the HTML file in Microsoft Word now, then save it as a PDF.

Method 3. Using Gmail, Convert Outlook to PDF

You can use this procedure if you have exported your data in PST format and you are not using an Outlook email client. Here, a Gmail account will be used as a third-party tool to assist us. The following lists each technique in detail, one by one:

Step 1. Move PST to Gmail by GWMMO

1. Set up the GWMMO utility.
2. Email address and app password are the login credentials for Gmail.
3. Permit everything that is required.
4. From the computer, upload your PST file.
5. Once the necessary data box is checked, click the Migrate icon.
6. The live Outlook email to PDF conversion will begin.
7. Following the procedure, press the OK symbol to view a confirmation.

Step 2. Export Outlook PST to PDF

1. Launch the Gmail app.
2. Navigate to the required email in the uploaded folder now.
3. To print, select More >> Print icon.
4. Select the Save as PDF option along with further parameters when a popup appears.
5. To convert an Outlook email to a PDF, click the Print icon.
6. Click on the place to save your generated data.
7. Finally, press the Save button.

Now that you have seen every manual technique, you can read the full manual limits, which are explained in detail below:

Why Are Manual Methods Unsuitable?

• There are no manual ways available to users for bulk saving many Outlook emails to PDF at once.
• To convert Outlook email to PDF using Method 1, Outlook has to be installed and linked to a subscriber account.
• Method 3 also requires the installation of Gmail and the GWMMO tool. There is a high chance of data loss when transferring your data.

Best Method to Export Outlook Email Folder to PDF Document

With CubexSoft PST to PDF Converter, saving Outlook emails as PDFs with attachments is the most effective option. It produces unique PDF files for every Outlook mail and excels at bulk conversion.

You may export Outlook emails to PDF with attachments without any problems, irrespective of the kind of account you have. This is because Outlook allows you to export emails that are present in the program. Furthermore, by incorporating your attachments within PDF documents, the Outlook to PDF Converter preserves their integrity.

Wrap Up!

Here, we’ve provided comprehensive information and a step-by-step tutorial on the best ways to convert Outlook emails to PDF files in mass together with attachments. Both expert solutions and manual procedures have been reported. While manual methods have their advantages, they also have certain limits. It is therefore advisable to utilize a professional solution to bulk save Outlook emails as PDFs including attachments. Users can examine the features and functionality of this product in its free demo version. I really hope you enjoy the piece.