Expert Way to Export/Shift Outlook PST File/Folders to MSG Structure

In summary, although Microsoft Outlook data formats are necessary for organizing email storage, a lot of users still prefer not to utilize PST files. The primary reasons for this are its size limitations and the requirement to view data in an easily readable format, like MSG. Are you the one having the same problems as well? If so, you’ve come to the right blog. In this article, we go over the top three methods for converting PST to MSG files, either with or without Microsoft Outlook. It also suggests using the PST to MSG Converter, which makes it simple for users to convert PST files to MSG.


Let’s first discuss what PST and MSG files are and why exporting PST to MSG is necessary before moving on to the solution. Now, let’s get going.

PST (Personal Storage Table) is the acronym for this. Microsoft Outlook stores full mailbox objects, like contacts, calendar events, and email messages, in one single file format. These are well-known Microsoft applications, such as Microsoft Exchange Client, Windows Messaging, and Outlook.

MSG: Files in the MSG (.msg) format are generated by Microsoft Outlook and Exchange Server. It keeps track of the sender, recipients, body of the email message, and attachments. The MSG file has access to all of the properties found on the Message object, including attachment objects.

Why is Exporting PST files to MSG required?

Users are often required to convert PST files to MSG files for the following reasons:.

  • A PST file typically contains both important and superfluous emails. Thus, customers who want to convert PST files to MSG file types occasionally choose to convert just the most important emails. MSG files give users the ability to extract certain emails, improving data management and organization.
  • We are aware that MSG files provide an adaptable email-sharing format. Therefore, you can use MSG to make collaboration and information sharing with others easier.
  • Users occasionally export PST files to MSG format to several meet their regular job requirements. Management may occasionally request the sharing of particular emails or other materials, but PST files are too big to distribute in this way. You can, however, share the necessary emails by converting PST files to MSG files.

We must export the PST file to an MSG file for the reasons listed above. Now, let’s get to the section with the solutions. We will also go over automated and manual methods for converting PST to MSG.

Ways to Convert a PST File to an MSG Format Quickly and Easily

Users can convert PST files, including tasks, contacts, calendar events, and email messages, into MSG files in a number of ways using the methods provided in this section. Experts in Outlook can export PST files to MSG files using a variety of manual techniques. Alternatively, if you are a non-technical home user, follow a dependable method to finish the operation. Complete each step of the process correctly to convert PST files to MSG format.

#Method 01: Outlook PST to MSG Conversion

Microsoft Outlook allows you to convert PST mailbox data into the MSG file format. Follow these procedures to export PST mailboxes to MSG.

Step 1: Open Outlook and Import the PST file.

  • Open Outlook first, then choose the file from the ribbon.
  • Next, choose Import/Export under Open & Export.
  • After that, choose Import from a different file or software.
  • Click Next after selecting an Outlook data file (.pst).
  • After that, select the PST files you want to import and click Next.
  • Choose an existing folder or the same folder to import later.
  • To begin importing the PST file, click the Finish button.

Step 2: Use drag and drop to Change PST to MSG.

Drag-and-drop is the second stage in the PST-to-MSG conversion process. To export your PST files into MSG, take the following actions:

  • After that, open MS Outlook again and choose the imported PST file.
  • After that, choose the necessary emails you wish to export by pressing the CTRL key.
  • To store MSG files, make a new folder on the desktop.
  • After that, drag and drop PST emails into the newly made folder.
  • It will ultimately automatically save the PST file as an MSG file.

Drawbacks of Manual Techniques

  • Installing Microsoft Outlook is required to export PST files to MSG format using this method.
  • It transforms each PST file from a folder individually into an MSG. Therefore, mass conversion is not a good use for this technology.
  • Technical experience with Outlook, the built-in Import Export Wizard, and the Import and Export method are required for this procedure.
  • If you use this strategy, you may lose the data that you need.
  • The task (.pst to.msg) cannot be completed directly by hand.

We can see that the manual approach has certain drawbacks. People ought to favor the automated option in order to follow suit.

Method 02: An Automated Method for PST File Conversion to MSG Format

The most reliable and highly compatible solution Export/Shift Outlook PST File/Folders to MSG Structure is to utilize Softaken Outlook PST Converter software. It offers the ability to convert large PST files to MSG or other file formats. Converting to emails simplifies file management and allows attachments to be saved independently of emails. Furthermore, it is a well-designed tool that allows users to preview PST files before conversion. You do not need Outlook or an internet connection to access these files after conversion. Everything about the product is excellent, including the user interface.

How to Use the PST to MSG Converter Tool to Export PST to MSG:

  • To start, install, set up, and utilize Softaken Outlook PST Converter on your computer,.
  • Select and open the PST files you want to convert, then click the Next button.
  • Select mailbox items from the tree-structured list and proceed to the next step.
  • Select MSG as the output file format from the drop-down option.
  • Select a location to save the generated file.
  • This tool also offers a number of complex features.
  • Finally, press the convert button to begin the transaction.


The best ways to convert PST files into MSG files are as follows: Both the automated tool and the manual method have been thoroughly explained. To save valuable time, you need to select the best option. You can find the answer to your question on this blog, if that’s what you prefer.

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