The purpose of this blog post is to provide the best ways to convert contact details, including name, email, phone number, and address, from Excel (xls) to vCard (vcf). Let’s read this article through to the end to find an efficient solution to your question about converting Excel (xls) to vCard (vcf).
In many cases, users must convert Excel (xls) to vCard (vcf) format. When it becomes difficult to complete this activity easily, users begin looking for trusted solutions. Let us first understand the reason why users would want to convert Excel (xls) files to vCard (vcf). After that, we will discuss the safe and easy way to do this work using the professional approach.
Reasons behind Convert Excel to vCard/VCF format
There can be numerous situations where conversion from Excel to vCard format may be required, especially in the case of contact information. Following is some of the most common reasons for converting Excel files into vCard:
- Contact Management software, email clients, and devices are mostly based on vCard formats. Therefore, conversion of Excel files into vCard format guarantees cross-platform sharing of contact information across systems.
- Some e-mail clients, such as Microsoft Outlook, Apple Mail, and Gmail, import contacts that are in vCard format. The conversion of Excel files into vCard format makes it easy to import them into such email apps for further and smoother exchange with your email account.
- vCard files are normally used for exporting contacts to phones, including smartphones and tablets. The conversion of Excel files to vCard format allows you to transfer your contacts to the address book of your mobile device and take it everywhere.
- Convert Excel files to vCard format. This would act as a backup or even act as a migration tool for contact data. vCard files are very small and easy to store, thus can turn out to be ideal for backups. They are also useful for sharing contact information across applications or platforms.
- vCard format to transfer contact information in order to eliminate the compatibility problems with the recipient address book.
Useful Methods to Convert Excel (xls) to vCard (vcf) format
Converting Excel (XLS) files to vCard (VCF) files allows you to transfer contact information from a spreadsheet to a format that works with a wide range of apps and devices. Here are some of the best methods to do this conversion:
Method 01: Converting Excel to vCard with Microsoft Excel
Be sure to design your Excel spreadsheet with columns for each of the critical contact fields, such as the name, email, phone, address, etc. Design your Excel spreadsheet in such a way that all rows represent a contact, and all the columns have a contact feature. Use a spreadsheet application such as Microsoft Excel to save your Excel document in .CSV format. This file format makes the transferring of data from one application to another with different file formats very easy. Now, upload your CSV file to this software, select the format of the output to be vCard/ VCF, and download the converted file. Using spreadsheet software like Microsoft Excel, it takes a few steps to convert Excel XLS to VCF cards format.
Steps for Converting XLS to VCF with Microsoft Excel
- Launch Microsoft Excel and create columns for your spreadsheet.
- Make sure that your Excel spreadsheet is organised to have one line for each contact and one column for each other attribute of that contact.
- Once the spreadsheet is filled out, click on “File” then “Save As.”
- From the file type drop-down choose “CSV (Comma delimited) (* .csv)”.
- Click save in the path shown.
- To export an Excel spreadsheet to VCF, it needs to be saved as CSV. Since this option for saving as VCF is not directly available in Microsoft Excel, you will first have to save your Excel spreadsheet as a CSV file.
Method 02: Using Microsoft Outlook to Export Excel (XLS) Contacts to vCard
Import your contact information from an Excel file into Microsoft Outlook. Outlook has the ability to import contacts from Excel files. You can then use Outlook’s built-in export functionality to convert those contacts into vCard format after they’ve been imported from the Excel file.
Steps for Converting XLS to vCard in Microsoft Outlook
- Start Microsoft Outlook on your computer.
- From the left menu, click “File,” then choose “Open & Export” and select “Import/Export.”
- Select “Import from another program or file” in the Import and Export Wizard and press “Next.”
- Choose “Comma Separated Values” as the file type to import and click “Next.”
- Point to your Excel spreadsheet, which is the CSV file, using the “Browse” button, then hit “Next”.
- Select in Outlook the folder you want to import the contacts to. You can either select any existing folder or click “New Folder.” Then, select “Next.”
- When matching custom fields, be sure that your Excel spreadsheet fields match the fields in Outlook. Now click “Finish” to import your contacts.
- Under the “File” menu in Outlook, select “Open & Export,” then “Import/Export”.
- Export: Select the “Comma Separated Values” file type and then click “Next.”
- Choose the folder containing the contacts you want to export. Then select “Next.”
- Choose a name for the exported file and select its destination. Click “Next”.
- To add more options, select “Finish” when asked to complete the export process.
Professional Method to Convert Excel (XLS) File to vCard (VCF) Directly
Softaken Excel to vCard Converter software can convert Excel (XLS/XLSX) files to vCard (VCF) format directly. The software’s batch conversion capability allows users to convert several Excel files to vCard format at once. This capability is extremely useful when working with large amounts of contact data. It works with all versions of Microsoft Excel, including 2019, 2016, 2013, 2010, and previous releases.
Steps for Converting XLS to vCard Directly
- Install and run the program.
- Choose Add Excel (XLS/XLSX) File and Preview Excel Workbook Contacts.
- Map all Excel fields to vCard contact fields.
- Choose your preferred location to save data.
- Use the “Export” button to convert Excel (XLS) contacts to VCF.
Conclusion
In this article, we’ll look at how to convert Excel (XLS) to vCard (VCF) with complete contact information. We provide the best manual technique accessible, however the manual solution is lengthy and complicated. As a result, we also provide an automatic technique for converting Excel to vCard in a few clicks.