Summary: Do you want to convert a PST file to PDF format? then the blog will be helpful for you. Users can use multiple techniques to convert a PST file to PDF format. Read the full blog to learn “How to Convert or Export Outlook PST Emails to PDF Format.”
Why Save Outlook Folders to a PDF File?
The conversion of PST to PDF with attachments is beneficial for several reasons. Listed below are a few of the main results:
- Legal and Compliance Requirements: PDF files are the common format for storing and sharing email records with others, and many businesses and people must adhere to regulatory compliance.
- Portability and Compatibility: PDF files are ubiquitous and can be simply viewed on any device. By converting PST into PDF, you can readily retrieve the file in the same format as the original emails.
- Data security: messages stored in PDF files are more secure than those stored in PST files. Encrypting your PDF file is a simple way to safeguard the information. Moreover, users can choose PDF validity and user passwords for extra protection.
- Outlook Dependency: Only Microsoft Outlook can open PST files. Conversely, a PDF file has a universal format and can be viewed on a variety of devices. To share data with non-Outlook users, it is therefore preferable to convert PST to PDF format.
How to Convert a PST File into a PDF?
As was previously said, we’ll go over five alternative ways to convert PST to PDF. All techniques have been tried and evaluated by experts, although some have limitations concerning conversion limits, removing attachments during the conversion process, and the wrong file structure.
The free, easily available methods for converting PST to PDF format will come first, followed by Softaken Software’s professionally evaluated and approved solution. Now let’s look at our initial technique for converting Outlook PST files to PDF files that retain all of their properties.
#1: Use Microsoft Print to Convert a PST File to a PDF.
Outlook does not support exporting Outlook folders directly to PDF format. However, with the current edition of Microsoft Client, users can use the Microsoft Print to PDF option to do this process manually.
- Launch Outlook on your computer.
- Select the PST file’s emails that you wish to convert to PDF format now.
- Select the Print option after navigating to the File button on the ribbon bar.
- Tap the print button now.
- Navigate the designation on the next page and store the output’s place.
- Select “save” to start the converting process.
Note: Because it lacks email attachments containing PDF files, this manual solution is unreliable. Additionally, installing Microsoft Outlook is necessary for this approach. Thus, without Outlook, it is impossible to convert PST to PDF. Let’s now examine an additional method to finish this procedure.
#2: Use Adobe Acrobat to Convert PST to PDF.
- Launch Outlook.
- Select the Adobe PDF tab located on the upper ribbon.
- Select the appropriate email message to convert.
- Choose the option to Create a New PDF File from the drop-down list.
- To convert PST to PDF with attachments, browse the location and enter the file name.
Note: You should be aware of the following minor restrictions related to this method:
- Microsoft Outlook and Adobe Acrobat need to be installed on the same machine.
- With Adobe, users can only convert one email at a time to PDF format.
- Additionally, throughout the conversion procedure, the folder structure is not preserved.
#3) PST to PDF Conversion Tools Available Online
You can convert PST to PDF without Outlook by using some different online providers. If you only want to export a small portion of your email correspondence in PDF format, online services are a great choice. Popular online tools for exporting Outlook PST to PDF include Aspose and PDFGen.
- Access products at aspose.app.
- Look for the PST to PDF conversion tool.
- To access the PST file on the web server, drag and drop it now.
- Get the PST file in PDF format and save it.
Note: Selective conversion is not feasible with the online service, and the website owner can access your personal information; therefore, we do not advise utilizing it. Choose apps that operate offline if you wish to safeguard your data and prevent unexpected damage.
#4) Without Outlook, Convert PST to PDF:
- Download the software on your computer after downloading it.
- To open the PST file, select Open >> Email Data Files.
- Preview the PST data in 4+ modes with attachments.
- Choose a PDF from the list by clicking on the Export & Select option.
- To convert the Outlook folder to a PDF, apply the filters, and then click Save.
Note: Converting PST to PDF format is easier and safer with this method than others. With the software, you can export all of your attachments and other attributes from your Outlook mailbox to PDF format. We will go more into this automated approach in the next part. The download URL for this wizard is provided here.
Softaken PST to PDF Converter: A Smart App to Export a PST File to PDF:
If you want to convert a PST file to PDF format, then utilize the Softaken PST to PDF Converter Software. The application can simply export multiple PST files to PDF format. The app securely exports batch PST files to PDF format. Both technical and non-technical users can also use this app to convert PST emails to PDF format. Use the free demo edition of this app to learn more about the features and capabilities of this software.
Steps to Convert PST file to PDF format:
- Start the app,
- Select PST files.
- Preview PST files.
- Choose PDF format.
- Select Location to save PDF
- Now Click “Convert”.
- Start the conversion process.
That’s it
That’s it At That Point.
In the last piece, we discussed many ways to use Adobe Acrobat to convert PST to PDF without Outlook. We also explored several manual workarounds that can be substituted with an automated technique. If you are technically sound, you can use a manual method. If not, you can quickly and simply use the Softaken PST to PDF converter to convert PST files to PDF. When you use an automated solution, you will also receive dedicated, round-the-clock user support via chat and email. You can easily get in touch with our experts if you have any questions or need assistance.