More and more manufacturers use calibration software alongside the maintenance software as a combined Calibration and Maintenance Management System (CMMS), just to enhance calibration work. Integration of IT systems is a necessity in nearly every business nowadays. System integration itself is effective in several ways.
First, efficiency can increase considerably, as data only needs to come in and be kept in a single place, rather than manually re-keying the data into two or more systems. Second, since data must be moved in only one time, human typing mistakes and gaps linked to manual re-keying of data are minimized. Therefore data accuracy is improved. Third, it offers the business openness and in production, a whole complete view which could allow management to make good decisions to run the plant better. Fourth, it allows easy location of required paperwork for audits, compliance to inner requirements of interest and other set requirements. These are even more important on a validated CMMS system because the overall quality of the data is improved. There are even more benefits, but let’s stop there.
Let’s Talk About Data Integration to a CMMS system.
Whenever a calibration must be performed, a work order is transferred the calibration team and they perform the calibration. Then, the calibration work order is done. A lot of systems require you to type in a bunch of calibration data to complete the data entry for a calibration record before the calibration due date is updated. It is much more efficient to indicate the results of the calibration (Pass/Fail) and then attach the data electronically. This is much quicker, more efficient, and will result in less error. This is most important on a validated CMMS system.
The important thing to note listed is that the calibration software stores the entire calibration background of every single instrument which produces completely traceable calibration records, as the MMS uses the information to make sure work is done for safety and success metrics and perhaps other set purposes.
Use a Standardized Integration
An approach to boost the likelihood of an effective solution is by using a standard integration. Using a standard connection, rather than a custom-built alternative, forces the specs and requirements to be described before implementation. When each decides specifications and requirements, it generates a much better situation to avoid issues of budget and timeline; the perfect solution is more likely to have progress, updates, and support. During a system integration execution, a standardized solution needs a much less customer-specific software development task. This implies a quicker and more dependable delivery. A standardized answer does mean the option of long-term system maintenance contracts with customary software updates and helpdesk services.
Important Takeaways
There are numerous levels of which process engineers are controlling and recording calibration data, from an extremely basic degree of traditional pencil and paper to an integrated option with calibration software and MMS. The more automatic and integrated the calibration system, the more time and costs are saved, and quality is really improved.
Generally, an ideal calibration system consists of recording calibrators and Calibration database integrated as a CMMS system. The integration of the systems offers the best value and assures data integrity. Also, time is saved, and this means significant Return on Investment without affecting the security. Built-in systems where data is shared and examined without any issues allows businesses to make better business decisions and enjoy easier compliance with the available set guidelines.
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