Traits to Look Out For Before Choosing an IVR Service

The first interaction that your business makes with your customers is an IVR. An IVR is a decisive factor in your association with your customer. A simple and less annoying IVR service from an IVR service provider is what you should look for your business to flourish.

IVR service not only helps in the initial interaction with customers but is also supportive as an assistant to guide customers. It provides step-by-step solutions to customers who call up the IVR number to solve their queries. When choosing an IVR service provideryou should be careful that your IVR system has easy navigation apart from being able to convey the message clearly to the caller.

IVR services have the reputation of delivering effective performances without delaying responses. It is a service that leaves behind an impression on the callers as it is an entry-level communication. Below is a brief description of features to look out for before you choose an IVR service.

Traits to Look Out For Before Choosing an IVR Service

We have all experienced good and bad IVR services. We generally presume an IVR service to be good if we have been able to navigate through the menu options easily and presume it to be bad if it is confusion or otherwise than simple.

An IVR calling system is the first brand interaction your potential lead is ever going to have. Below are a few traits mentioned that you should be aware of before you choose an IVR service.

Is it As per Your Brand’s Vision?

An IVR service has the main goal to assist and guide customers via offering exclusive services. It is the responsibility of an IVR service to simplify customer interactions and workflows. IVR service providers should be able to emphasize the brand image of the business being promoted apart from providing basic needs.

Features such as automated responses after office hours, voice recording systems, or holiday services are always desirable in an IVR service and should be thought of before selecting an IVR service providerIt should be remembered that a poorly designed IVR menu can ruin your business and hence you need to select an IVR service that is well-aligned with your business’s vision. A good IVR service would improve the image of your business.

Ability to Route Calls and Deliver Exceptional Customer Experience

It is extremely important to check whether the IVR service can route calls to the right department and not confuse or irritate the callers. Moreover, a caller should not be in a situation where he has to repeat the information to the agent. A good IVR service should provide a good customer experience through reduced hold time, live agent options, short menu options, etc.

Further, there is a high likelihood that your potential leads would switch to your competitor more in case your IVR service is bad.

Efficient Speech Recognition 

When choosing an IVR service, speech recognition is an important factor. In today’s situation, the IVR service should not only efficiently recognize the words but also lead the customer in the right direction. An efficient speech recognition trait in IVR service will lead to quick and greater resolution of queries that eventually will manage the time of the callers and the agents effectively.

Does it provide a Personalized Customer Experience?

Although an IVR is an automated response, it should be as personalized and accurate as a real agent when it comes to providing solutions to the callers. The IVR service should be able to provide a personalized customer experience. It should inform the callers about the potential upgrades, and upcoming offers. A successful IVR service should provide clear and targeted communication to every caller.

Are the Menu Options Relevant?

A good IVR service would provide callers with relevant information and not confuse them. Additionally, it would prioritize callers. For example, high-value customers would be answered first by a live agent.


Investing in an IVR service has a plethora of benefits to offer to your business. An ideal IVR service should offer a smooth customer service experience, should be able to handle large call volumes, should be low cost, should be delightful to the customers, and solve their queries effectively and quickly. In short, it should help in customer retention and attract more customers on the way.

The design of an IVR menu should be such that it should be able to communicate information to the callers in crisp, simple terms that are easy to understand.

Office24by7 is the best IVR service provider in India that assures you an automatic, seamless, and enjoyable customer service. We make sure your first brand interaction creates a great and lasting impression on the callers. To know more about our services and to invest in them, feel free to call us at 91 7097171717 or email us at [email protected] today.

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