Every organization has various departments like Finance, IT, HR, Marketing and many more. But, the HR department is most famous for every business, they handle every department’s employee activity such as recruiting, onboarding, manage to leave & attendance, manage travel expense and statutory compliance, but HR personnel manage manually which is challenging to handle. There is more chance of missing information, and some times difficult to find a document, and also generate erroneous data. In such a situation, they need to achieve payroll software for automatically perform those tasks. Payroll software will correctly and automatically handle all HR functions without any extra effort. There are a lot of ways by which payroll software shall improve the organization’s productivity.
Automated Manage Leave and Attendance :
Tracking employee’s attendance and leave details without payroll software is tough for any organisation’s HR. Payroll software will help you to monitor entry, exit, late entry, lunch break time of employees and keeping the record of leave employee have taken in particular month. Payroll software also helps the HR personnel to track the number of the leave details such as how many leaves are available in the entire year and automatically carry forward the leave balance in next year. Using this tracking feature, HR can determine how much average time spend by the employee in the organisation. Configuring attendance and leave policy, you can calculate overtime duration, maintain rotational shift plan, handle employee’s attendance application anywhere anytime, and measure the total working hours without any hassle. Hence, HR can increase their productivity.
Measure Employee’s Performance :
Consistently tracking employee performance is the essential part of every organisation because companies profit depending up on employees work performance. So, HR must need to measure individual employee performance every month and year. However, it becomes very complex to manage it on paper or even in Spreadsheet tools. Instead of this manual process adopting to some payroll software will help to track workforce performance and increase productivity. You can configure specific goals, KPI and project working deadline, which indicates how much profit each employee brings to your business.
Generate Real-Time Reporting :
HR administrator may not have time to solve every employee’s problems. Good payroll software will help view employee’s detailed reports such as leave balance report, daily attendance report, overtime report and bonus & reimbursement report. An employer can also view their workforces’ reports such as knowing how much over time has been done by an employee, daily in-out timing report, total working hours report, which will ensure the correct measurement of employee’s work. This report generates various level of either individual, group wise, company wise, or department wise, so HR can track report which they exactly want without any hassle.
Configurable Solution :
By using accurate payroll software, HR administrator can configure their own policy such as attendance policy, overtime policy, work shift policy, travel expense acceptable policy as per your organisation requirement. Sometimes employees need to make applications either leave, attendance, or travel expense, you can configure approving workflow for approving those applications. It will help the HR personnel to track analysis such as tracking employees’ absenteeism, high-quality talent, and find the high-quality skills which shall be appreciated. hr and payroll software will configure with employees daily working task, time & attendance, and also client activities, while ensuring the accurate output of total productivity. If you want to add some of your own formulas for counting the workforces’ bonuses, wages and overtime duration, HR can apply it on a particular module.
Reduce Accountant workload :
Payroll processing is complex and cumbersome part of operations for every organisation. It will take a large amount of time of HR and account to ensure the right pay for employees’ work. Generally, the accounting department has calculated all payment in every organization. But, it is very time-consuming to handle all process manually, there is more chance of miscalculations and incorrect data entries. In such a situation, you must need to adopt to a payroll software, which may be beneficial for both HR and accountant for calculating employee salary process. An accountant doesn’t need to recalculate additional statutory compliance taxes, PF, bonus and reimbursement. Automated payroll software accurately performs all type of payment like hours wages, basic pay, net pay and other complicated functions like over time, bonus, wages deduction and reimbursement. It eliminates the need to keep a record on paper, no need to input repetitive and insincere accuracy on the employee payroll process.
Using a payroll software, HR can automatically manage all activities of employees right from hiring to their retirement. As a result, it leads to increased business productivity and realization of business goals.