Large sized tents are becoming more popular than ever for outdoor events. Oftentimes, they are completely sold out, which results in people settling for smaller tent sizes resulting in disastrous outcomes.
It is important to stick to large event tents from providers like ‘Pacific Domes’ if your “guest estimate” calls for it. Or else, your event could turn out to become popular for all the wrong reasons.
Do You Even Need a Tent?
If you are having an outdoor event, say a wedding reception, you need to have an available contingency in case of bad weather, unless your location has an at-par indoor area that can be used as an alternative.
Nature can be a huge bummer where events are concerned. The problem is not always with rain or wind. Sometimes, excessive heat during bright summery days can also kill a party effectively.
This is one of the reasons why many people have started preferring dome shaped tents over traditional pole tents. Geodesic domes are known to be superior to standard tents in terms of space, volume, and air capacity.
How to Calculate Your Tent Needs?
The following factors can help determine your tenting needs:
1. Guest Count
Your tent sizing starts with your guest estimate. You need to figure out whether you will be seating everybody at round tables or have a standing event around small cocktail tables. Most tent sizes are determined on the basis of the initial guest count, so make sure that you keep the estimate on the high side.
2. Specific Furniture
Are you planning to include any specific furniture in your event that may take up extra room? For instance, during weddings, bridal parties are typically seated at a traditional long head table. Or, if you are planning a tradeshow event, you may want to determine the number of booths and their respective sizes.
Furniture and décor at an event can take the bulk of space, so be sure to speak with the decorators before finalizing on the tent size.
3. Catering
It is important to speak with your caterer if you are planning a buffet regarding the number and size of buffet tables required. Every 8’ buffet table requires an additional 10′ x 10′ area. However, not everyone prefers a long buffet line.
Some people like the buffet to be displayed artistically in a circular fashion. This can help save a lot of space in the tent. However, you shouldn’t blindly trust the caterer and always leave room to err on the higher side.
There are a number of other factors to consider while deciding whether you need small, medium or large event tents. The right tent rental company can come in very useful for guiding you in the right direction.