Technology has made it easier for individuals and businesses to go paperless.
Meaning of paperless business-
In simple terms paperless business means work without papers.. The work is done through electronic media and this can save money, time, boost productivity,and sharing becomes more easier, managing of records is easy.. personal accounting software It is more secure and environment friendly.
Difficulties in adopting paperless business
A major difficulty in “going paperless” is that much of a business’s communication is with other businesses and individuals, as opposed communication requires both the sender and the recipient to have easy access to appropriate software and hardware.there are some more problems in adopting paperless business such as-
◪ A learned affinity for using paper
◪ Legislative obstacle
◪ A large ecosystem that’s paper based
◪ Existing technology limitations
◪ Company culture
◪ Ease of printing
◪ A learned affinity for using paper– we have been living with paper since long time and in present scenario also people prefer reading through papers rather than on screen.
Right now more organizations are adopting digital document management while the established ones are still working on papers but soon the digital work will take place everywhere.
◪ Legislative obstacle- nowadays electronic signatures are as valid as wet ink signatures but then also people prefer signature on paper rather than electronic signature. As an evidence people trust more on papers and it is also depend on your compliance that what they need hard copies or soft copies.
◪ A large ecosystem that’s paper based-When you talk about large ecosystem you cannot control other companies with whom you work with demand or supply Even if you create a paperless office, you’re still likely to get paper mail and packets of documents from your attorneys, clients and partner organizations.
◪ Existing technology limitations- If you are going digital then you have to be always updated with new technologies because with innovation and technology u can’t jump or go 100 percent digital.
So these are some basic difficulties that one have to face if want to do paperless business
Benefits of going paperless
A number of benefits are achieved by going paperless: Reduce business cost due to paperless office, printers, copiers, fax machines, ink and toner cartridges. Eliminate cabinets and reduce office space. Conduct business in a digitized way and can respond faster to the customer.
◪ Save money
◪ Save time
◪ Convenience
◪ security
◪ Environment friendly
◪ Save money- This is one of the biggest advantage of going paperless is that it saves money which is one of the most important thing in today’s scenario people spend hundred and thousands of rupees annually in paperwork and in boxes, cartoons, folders and cabinets for storing them.
◪ Save time- When we have everything in digital form it becomes easy to find information which save our time.
◪ Convenience-When information is digitized, employees, managers, and business leaders can access necessary materials without having to actually be in the office..
◪ Security- Digital files are more secure than paper work. And we can set codes or security options for the safety of digital files but the paperwork may get faded, burned, damaged etc.. GST software
◪ Environment friendly- Going paperless is an environmentally conscious decision. It saves trees from cutting down, so many trees are cut down for making paper so it affect our environment badly.
Final thoughts-
Can business go paperless? It’s all about us because business without papers is not a task that can takes place over a night. It should be the decision of whole company’s and peoples, in that way only it becomes possible.